Shawn Chua AKA Captain Amazing asked:


Planning is the TINY secret to organizing a the perfect birthday party for your child. Here are a number of key points that you should cover when planning your party.

Choosing the Party Date & Time

Needless to say, the date of the party should be as close to the birthday child’s actual birthday as possible. If your kid’s actual birthday falls on a weekday and you can’t have a party on that day, do not fret. You can throw the party on the weekend closest to the actual day. For example if your kid’s birthday is on a Monday, you can choose to have the party on the day before, which is a Sunday. If your kid’s birthday is on a Thursday, then consider throwing the party on the coming Saturday.

However, if your child’s birthday falls during the school holidays, it may be prudent to have the party earlier as many of his/her friends and classmates may be out of town on vacation. Have your child inform all friends and classmates at school about their upcoming party and make sure that they know who can and cannot make it. Alternatively, you can contact the parents of your child’s friends directly to inform them about the party.

Next, choose a party time that would suit most kids. It is seldom possible to choose a date and time that would suit everyone perfectly. Late mornings or mid-afternoons on weekends are a great time for a party. As some children may have other extracurricular activities (e.g. swimming lessons) in the late afternoon, it is best to have the party earlier in the day, leaving the rest of the day free for your guests to enjoy other activities. Simply choose the time that would fit most guests and your entertainer, if you are hiring one.

As a general rule, set two possible dates for the party and determine the actual party day based on which day most people are able to make it.

Now that you know what you’re going to have at the party, where you’re going to have it and when it’s going to be, you can now start sending out party invitations! Send your invites out early to make sure you get as many RSVPs as possible so that you can adequately prepare for all of your guests.

To ensure a smooth program, don’t forget to indicate the expected time for the guests to arrive in your invitation cards. You can also include the program in your invites so that your guests know what to expect and will be eager to arrive on time! You can also indicate if the party is just for the kids. This means parents will drop off their kids at the party and be back at a designated time to pick them up.

Budget

The second step in planning a great birthday party is to plan your budget. You should allocate how much you can or are willing to spend on things such as food, decorations, renting a venue, hiring an entertainer and so on.

You can consult the birthday child to help you along with some of your choices, it’s their special day after all! Find out what your child wants or would like to have for their party and provide certain options so that they understand the benefits and drawbacks of each option before deciding. However, do note that you do not have to give in to every one of your kid’s demands. Consulting the birthday kid is meant to make it easier for you to decide who (guests, entertainer, etc) and what (decorations, type of food, etc) to have at the party, which can then help you plan your budget better.

Venue

Choosing the right venue for the party can play make or break a party. The choice of your venue can affect the number of guests you can comfortably hold, the party activities you want to have or whether you have to deal with the weather (for outdoor venues).

You also have to consider if the venue is easily accessible to most of your invited guests. While your child may enjoy having the party at the zoo for example, it might not necessarily be the most convenient location for some of his friends to get to.

From our experience, we have found indoor venues to be better suited for party activities or venues with both indoor and outdoor facilities. Naturally, if you are looking for a specific venue like the Zoo, Birdpark or amusement attractions, a large portion of the party will be outdoors. However, many of these venues also have indoor function rooms or restaurants that can cater for an indoor program.

If you choose to have an outdoor venue, try to secure the use of a sheltered pavilion or tentage for food and various party activities. This will also be shelter should the weather turn wet.

Here are some common and recommended party venues:

Multi-Purpose/ Function Rooms

If you are able to book your condominium’s function room or hall, it would be a perfect party venue. If you do not live in a condominium, you can try asking relatives who do to help assist you with the bookings accordingly.

You can also consider function rooms available for rent at affordable prices at your nearby community club. A typical function room has enough space, tables and chairs prepared for guests to enjoy the food and any entertainment you have planned.

Restaurants

Many restaurants have private rooms which you can use. Similar to a function room, it meets all the requirements needed in throwing a great party. In such cases, you get a 2-in-1 as you don’t have to worry about catering separately, since food would be provided by the restaurant.

A popular restaurant venue for a party is the Lion’s Den at The Hard Rock Café. Not only is it easily accessible, this private room is big enough to comfortably hold about 80-100 kids and adults.

At Home

Why go out when you can stay in? If you’ve got the space to throw a party then having the party at home has many advantages. You won’t have to source for a venue. You can comfortably prepare the food for the party if you want. Plus, when it’s party time, there’s no chance that you will forget or leave anything behind. Doesn’t that sound sweet?

The only disadvantage to having a party at home is that you have to personally clean up after everyone has left. It’s a small bummer but at least you’ll have all the convenience of home!

Food

You can hire a venue that can cater your food at the same time, or have the party at home which would save cost. Once you have decided on the number of guests, you can allocate the budget for food.

You may want to cater separately for kids and adults or simply just cater for everyone. Choose a reputable caterer for your party or you can choose to prepare your own food. Whatever you decide to do, always remember that the food at a party is one of the main things that guests will remember, so do not spare any expense in getting the best.

Decorations

Decorate your venue so it truly looks like the place for a really cool party. Get a “Happy Birthday” banner or even a customized banner with your kid’s name on it for that special touch! A great way to add color to the event is to add some balloons. Balloons are always a hit with kids and a hundred colorful helium balloons to decorate your venue should do the trick. You can get them yourself if you have the time and resources or you get them at an affordable price from professionals.

You can also use decorations to highlight a specific theme for the party. For example, some kids have specific preferences and likes such as Superman. You can then theme the party by having Superman decorations (i.e. balloons, coasters, banner, paper plates, etc) or just have a generic superhero theme. However in this case, having a generic superhero concept might be a lot more cost effective as you would not need to source for specific decorations and can instead find more economical alternatives.

Party Host/ Entertainer

A professional party host or entertainer can make a great difference to the success of a party. If you’ve decided to hire an entertainer but are unsure where or how to start, you can always search the internet or get recommendations from friends. If you have a theme for your party (i.e. Superhero), then it would be a good idea to find a suitable entertainer who can fit into the theme as well

An entertainer plays a HUGE influence on the kids as s/he will be the one who directly interacts with them at the party. While a good entertainer is one who can keep the kids entertained, s/he should also be a good role model. Choose a professional entertainer who speaks well as they are very strong influences on the kids. Also ensure the entertainer or entertainment company boasts a good track record and this will be reflected on their website, party rate sheet or promotional material. Take heed of entertainers whose marketing material contains bad English such as multiple typos, grammatical mistakes or poor sentence structure, this is usually a reflection on the quality of the entertainer. Lastly, you do get what you pay for!

Timeline

While a kid’s party is a relatively simple event to organize, you still need to allocate enough time to ensure all elements will be in place on the big day.

Purchase all party items such as prizes, gifts and party treats early. This is so that you have ample time to make sure that you’ve stocked up on everything you need and that there’s time to get more if necessary.

Book your professional party host or entertainer as early as you can! Popular ones will require at least one month’s notice to ensure an available timeslot.

Prepare your party program in advance. Decide on the time you want your invited guests to arrive, the time for the food to be served, the games to start, the time for the birthday cake cutting and so on. When planning your program, the key thing is to keep everything as organized as possible, so that the party flows smoothly.

Finally and most importantly, involve the special birthday kid in the preparations as much as possible. It is after all their birthday party!



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Kiddies Theme Parties asked:


For all you kids Birthay party requirements, we do Themed Party Packs, Birthday Cakes, Inflatables, Catering – for all your Birthday party supplies visit www.kiddiesthemeparties.co.za

We Personalize each of our Birthday party packs, cups,plates and birthday invitations with your child’s choice of party themes, a photo of the Birthday Boy/Girl and a special message. For us it is not just another Birthday Theme Party and another client – we taylor make our products according to your individual needs – It is not just another Party Theme that looks exactly the same as all the other birthday party supplies

you can buy at a store.

We create a Party Theme where everything fits in perfectly and where your child’s photo and special message is displayed for all his/her friends to see. We at Kiddies Theme Parties know how important each Birthday Party is and how you as parent just want to see your little one have as much fun as possible!! Please take a journey through our website filled with magical themed products and endless party ideas. Also feel free to contact us if you can’t find what you’re looking for at http://worldspaceparty.org/putting-on-a-great-party-for-you-and-your-children/

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John Thomas asked:


Childrens parties and party supplies are married together synonymously.

Hosting a childrens party can be an exciting time for both you as a parent/guardian, or for a child who is the centre of attention on that special day. We all want whats best, but how do we make the best of the occasion.

1. decide where the party is to be held.

Indoor parties.

Party Themes are a great way to enjoy a childs party. What is the child into? spiderman, Barbie, Pirates, Scooby Doo? Most party shops will cater for many different themes. A whole range can be purchased online in many themes. Banners, Plates, cups, napkins, tablecover’s are just a few ideas each theme range can have. Costumes and Themed balloons are an idea to set a great party to remember

Depending on the childs age, a pinata party is generally a great party activity which all children can be involved with. Pinata’s are made in many designs, so finding one to suit should be fairly easy. Checkout online party supplies stores for different designs. Fill the pinata with lots of toys and sweets and hang it up with plenty of room to spare. The aim of the game is to hit the pinata with a plastic pinata stick as hard as the child can. If the pinata doesnt break, the child joins the back of the que for their next turn. If the pinata breaks, the sweets and party toys will fall out onto the ground. At this point, all the children scramble to collect as many items as possible. This marks the end of the game. Great fun for all

Outdoor Parties

Party themes may not be as effective for outdoor activities. Sure, the themed partyware can be set indoors and other attractions can be available outdoors. Bouncy castles are a great way to keep the children occupied, as long as they are supervised by a responsible adult.Bouncy castles accomodate various themes for all ages, and really tire the kids out. With reasonable prices, hiring a bouncy castle is a great way to enjoy a mess less kids party.

2. How many guests

Make sure the guests are invited formally with a party invitation. This gives the guest the all important facts about the occasion. Only when you get a reply can you count the exact numbers if guests on the list. Purchase only the right amount of partyware for the occasion. Over allocating can be a costly affair. Each child usually has one party plate, cup, hat, blowout, party bag and piece of cake. These are the essentials to purchase as a minimum for each child. Balloons, party bag fillers can be bought form many superstores and party stores.

Take a look online for further party ideas and I hope your party occasion is a great success



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